1. The merchant shall keep a true copy of all correspondence, telegrams and invoices sent or issued by him for his business transactions. Furthermore, he shall keep all incoming correspondence, invoices and other documents related to his business. All such papers shall be kept in an orderly fashion that facilitates reference thereto for a minimum period of (5) five years from the date of issue or receipt. 2. The merchant or his heirs shall keep the commercial books and the documents supporting the entries made therein for a minimum period of (5) five years, commencing from the date on which the book is annotated as complete. 3. The retention of a true copy of the instruments, books and documents referred to in the above Clauses, as long as the mechanism of retention is made via modern means of technology, shall be made according to the controls prescribed by the competent authorities in this regard, so as to ensure reliability and availability of data and information.
Interpretation and application must be checked against the official text and current version.